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Pandemic Response Plan Full Text

Pandemic Response Plan 02.08.2021

Link to downloadable version of PDF below.

Full plain text of the Pandemic Response Plan below.

Pandemic Response Plan- January 2021

Our mission is to connect people to materials and programs for leisure, entertainment, and life-long learning. We relied on this mission to guide the development of this pandemic response plan. COVID-19 is an extremely fluid public health concern that requires a clear, predictable plan that can adapt to the natural ebb and flow of case severity in our local community. The plan below outlines the phases of public service that will be offered and the indicators used to make decisions about when to move between different phases as local case loads change.

During all phases, the Library Director will monitor illnesses and absenteeism carefully to determine the appropriate staffing levels to maintain service to the public. During any phase, building closure and additional reduction of service will be necessary when staff absences create insurmountable workflow or safety challenges. The Library Director will determine the length of the closure.

As we transition between service phases, there are many factors to consider. The following document is intended to provide structure and guidance for decision making. Due to the unknown nature of many facets of COVID-19, this document should always be considered in draft form. The Library and its staff will need to be flexible and resilient as we gain new information to form and reform decisions.

When a benchmarked percentage is reached, this will trigger preparations to move to a different phase in the response plan. Depending upon the specifics of the preparations required for a particular phase, the length of time it takes to implement will vary. When internal readiness is achieved, the library will implement and publicize the change.

* Covid-19 data will be monitored using this resource: https://coronavirus.iowa.gov/pages/case-counts

Red Zone: Distanced Services (14-day average Covid-19 positivity rate in Winn. County is greater than 10%)

  • Available services include digital materials access, digital programming, virtual tech assistance, curbside pickup (10a-4p Mon-Fri; includes ILL), book bundles
  • Exterior book returns open/materials quarantined 72 hours before re-shelving or circulating
  • Assist patrons via phone and online with book requests and reference questions (8a-5p Mon-Fri)
  • Maintain significant hours of operation outside of curbside schedule for internal processes including cleaning, checking book drops and managing quarantine materials, communicating with patrons, creating/publicizing programming and book lists, ordering new materials, etc.
  • Building is closed to the public

Yellow Zone: Express Tech Services (14-day average Covid-19 positivity rate in Winn. County is between 5-10%)

We recognize how critically important computer and internet access is to our patrons and we know that those services are very limited during the Red Zone phase. Because of this, we are prioritizing computer and tech access in the Yellow Zone phase.

  • Plexiglass in place at each communication point between public/staff
  • City mask policy enforced
  • 6 ft. social distancing between unrelated persons
  • Open for “express tech services” during reduced hours
  • “Express tech services” provides customers with a 30 min. timeframe for public computer use and WiFi access
  • Socially-distanced tables will be available for WiFi and personal device use (also limited to 30 min.)
  • For the safety of all involved parties, staff will be unable to assist with technology (computers, copy machine) due to social distancing/shared surfaces
  • In order to encourage brief visits for the safety of all, soft furniture will be removed
  • In-person programming (including tech help) and meeting spaces are unavailable
  • Continue prior levels of service (digital materials access, digital programming, virtual tech assistance, processing of returns, curbside pickup, book bundles)

Green Zone: Express In-Person Services (14-day average Covid-19 positivity rate in Winn. County is below 5%)

  • Plexiglass in place at each communication point between public/staff
  • City mask policy enforced
  • 6 ft. social distancing between unrelated persons
  • Increase hours of operation
  • Expand timeframe for “express services”
  • “Express services” provides customers with a designated timeframe for technology use and for browsing the collection
  • For the safety of all involved parties, staff will be unable to assist with technology (computers, copy machine) due to social distancing/shared surfaces
  • In-person indoor programming (including tech help) unavailable
  • Continue prior levels of service (digital materials access, digital programming, email tech assistance, processing of returns, book bundles)

Rainbow Zone: Return to normal operations (Vaccine available to all)

  • Fully open/ normal operating hours
  • No time limit for patron visits
  • All services available
  • All spaces available
  • Programming and outreach resume
  • Evaluate continued curbside pickup
Pandemic Response Plan News Release 02-22-2021

02-22-2022

Library to Expand In-Person Access Feb. 24

According to the State of Iowa, Winneshiek County COVID-19 14-day average positivity rates are around 4%, so Decorah Public Library staff are preparing to implement Green Zone Express In-Person services on Wednesday February 24. In the Green Zone, patrons will be able to access the following services for up to 45 minutes per day: in-person book browsing; in-person checkouts; a limited number of public computers; limited seating for indoor Wi-Fi access; printing/scanning.

In order to encourage patrons to move quickly through the building, seating will only be available at public computer and Wi-Fi stations. Due to COVID-19 safety precautions, staff will be unable to provide technology assistance and restrooms are closed to the public.

Curbside pickup, book bundles, outdoor Wi-Fi access, digital programming and all other services offered in the previous phases will continue and are still the safest ways of interacting with the library. The City of Decorah’s mask policy will be enforced inside the library building and 6 ft. social distancing will be required.

According to Library Director Kristin Torresdal, the current plan is to offer Express In-Person Services from 11-6pm Tuesdays, Wednesdays, and Thursdays; 11-5pm on Fridays; and 10a-2p on Saturdays. Some adjustments in days/hours of service may occur as community needs are determined.

Please visit the library’s website and social media pages for the most up-to-date information on what phase the library is in and what services are currently available, or call 563-382-3717 to ensure open hours prior to arrival. The full Pandemic Response Plan is available at www.decorah.lib.ia.us.

01-27-2021

The Decorah Public Library Board of Trustees approved a revised Pandemic Response Plan at a special meeting on Tuesday January 26. Under this plan, the Library’s phased reopening will be determined by specific COVID-19 benchmarks in Winneshiek County. The new plan was adapted from plans developed by public libraries in Iowa City and Waterloo and will connect available services to the ebb and flow of local case rates.

“Because the building was closed for construction, we had not substantially refreshed our pandemic response plan since April. Since that time, more detailed information has become available as our colleagues across Iowa have taken the lead in crafting detailed, responsive plans rooted in the most up-todate science around covid in the library environment. Now that building renovations are wrapping up, it is time to update our own plan with current data and benchmarks, and make sure it is aligned with best
practices in the field, before welcoming patrons back into the building” explained Board President Andrea Beckendorf.

“This phased approach will empower library staff to quickly pivot to new phases of service. It also provides the public with a clear explanation of what they can expect from the library based on current conditions,” Beckendorf continued.

Library leadership will use 14-day percent positivity rates from https://coronavirus.iowa.gov/pages/case-counts to determine which phase of the plan the library can be in.

● When rates are above 10%, the library is in the Red Zone and the building will be closed to the public. Curbside pickup, book bundles, and other distanced services are available to the public.
● When rates are between 5 and 10%, the library is in the Yellow Zone and the building will be open for limited access to computer services only. All services in the Red Zone will continue.
● When rates are under 5%, the library is in the Green Zone and the building will be open for limited browsing. All services in the Yellow and Red Zones will continue.
● When vaccines are freely available to everyone, the library will move into the Rainbow Zone and resume normal, pre-Pandemic operations.

When a benchmarked percentage is reached, the Library Director will begin the process of moving the library into a new phase of service. Once internal readiness is achieved, the library will implement and publicize the change.

“As library professionals, we pride ourselves on seeking out quality sources of information; it was important to us that the pandemic response plan be based on sound data and advice from other libraries and public health professionals,” Library Director Kristin Torresdal shared. “We know that we’re a critical resource for many, and also that we need to balance access with the safety of our community. This plan provides the flexibility to adapt to an ever-changing environment, while tying changes to a set of clearly identifiable benchmarks that will determine our path going forward.”

As always, please visit the library’s website and social media pages for the most up-to-date information on what phase the library is in and what services are currently available, or call 563-382-3717.

Pandemic Response Plan News Release 01-27-2021

01-27-2021

The Decorah Public Library Board of Trustees approved a revised Pandemic Response Plan at a special meeting on Tuesday January 26. Under this plan, the Library’s phased reopening will be determined by specific COVID-19 benchmarks in Winneshiek County. The new plan was adapted from plans developed by public libraries in Iowa City and Waterloo and will connect available services to the ebb and flow of local case rates.

“Because the building was closed for construction, we had not substantially refreshed our pandemic response plan since April. Since that time, more detailed information has become available as our colleagues across Iowa have taken the lead in crafting detailed, responsive plans rooted in the most up-todate science around covid in the library environment. Now that building renovations are wrapping up, it is time to update our own plan with current data and benchmarks, and make sure it is aligned with best
practices in the field, before welcoming patrons back into the building” explained Board President Andrea Beckendorf.

“This phased approach will empower library staff to quickly pivot to new phases of service. It also provides the public with a clear explanation of what they can expect from the library based on current conditions,” Beckendorf continued.

Library leadership will use 14-day percent positivity rates from https://coronavirus.iowa.gov/pages/case-counts to determine which phase of the plan the library can be in.

● When rates are above 10%, the library is in the Red Zone and the building will be closed to the public. Curbside pickup, book bundles, and other distanced services are available to the public.
● When rates are between 5 and 10%, the library is in the Yellow Zone and the building will be open for limited access to computer services only. All services in the Red Zone will continue.
● When rates are under 5%, the library is in the Green Zone and the building will be open for limited browsing. All services in the Yellow and Red Zones will continue.
● When vaccines are freely available to everyone, the library will move into the Rainbow Zone and resume normal, pre-Pandemic operations.

When a benchmarked percentage is reached, the Library Director will begin the process of moving the library into a new phase of service. Once internal readiness is achieved, the library will implement and publicize the change.

“As library professionals, we pride ourselves on seeking out quality sources of information; it was important to us that the pandemic response plan be based on sound data and advice from other libraries and public health professionals,” Library Director Kristin Torresdal shared. “We know that we’re a critical resource for many, and also that we need to balance access with the safety of our community. This plan provides the flexibility to adapt to an ever-changing environment, while tying changes to a set of clearly identifiable benchmarks that will determine our path going forward.”

As always, please visit the library’s website and social media pages for the most up-to-date information on what phase the library is in and what services are currently available, or call 563-382-3717.